• PURCHASING DEPARTMENT

    The Purchasing Department coordinates the District’s bids for supplies and equipment. This includes advertising, public bid openings, analysis, and preparation of information for approval by the School Board.  All procedures must be in compliance with PA School Code bidding laws and regulations.  All purchase orders must be approved before they can be processed. Purchasing oversees the operation of all procurement activities and reviews and approves all purchase orders.

    The District is part of the Chester County Intermediate Joint Purchasing Consortium along with other Chester County districts and municipalities. This participation increases our purchasing power, resulting in savings to the district for many supplies and services. In addition, the District utilizes several other Cooperative Purchasing Programs, such as the Pennsylvania State Contracts, CoStars, PEPPM and OMNIA as well as various national contracts. The utilization of cooperative purchasing programs increases access to vendor products and services with reduced costs.

    The CCIU Consortium also provides approved vendor discount bids. These bids are valid for the entire school year and are the primary source for orders.

    The goal of the Purchasing Department is to provide quality staff and vendor support by providing efficient and effective purchasing services in support of the District's educational goals.

    Contact our Purchasing Manager with any purchasing questions.

  • What is an approved vendor?

    Purchases between $12,600 and 23,200 must have three quotations unless the purchase is made from an “approved” vendor. It is recommended that three quotes are received for ALL purchases between $12,600 and 23,200. Please notify the purchasing department for assistance. 

    Purchases over 23,200 must be advertised and publicly bid, unless an "approved" vendor is used. Please notify the purchasing department for assistance.

    An approved vendor is a vendor that is part of a legal purchasing consortium or a vendor that has a Board approved contract with the District.

    Are you a vendor interested in working with us?

    If you would like to be added to our vendor list of non-approved vendors, please send information about your business as well as a link to your website and primary contact to our Purchasing Assistant.

    We would be happy to keep your information on file so that you are notified when quotations/proposals are needed and notified of bidding and RFP opportunities as appropriate.

    Requests are used to meet with vendors for introduction to their products and services, obtain references and determine whether vendors should be added to the vendor list and are arranged based on District needs.

  • Approved Vendors

    A vendor is the company or organization that sells the items or provides the services that one would like to purchase. Vendors that are part of an approved purchasing consortium are recommended. The Tredyffrin/ Easttown School District is approved to participate in the following purchasing consortiums:

    Chester County Intermediate Unit Contracts – copy paper, binder combs, custodial supplies, Percent Discount Catalog Bid, Fuel Oil and Trash Liners, just to name a few. Please contact Jason Lichtfus at the CCIU for additional information.

    State Contracts – PA State Contract, COSTARS, DGS, PA Federal Surplus Property. Association of Educational Purchasing Agencies (AEPA) – KPN, PAEJPC, PEPPM, NJPA, TCPN National Contracts – Equalis Group, OMNIA, GSA Technology Schedule 70, TIPS

  • Bids & RFPs

    All active BIDS and RFPs are advertised on the purchasing website. Bids only, are also advertised in the Daily Local, Main Line Times, and Suburban.

    Results can be viewed through the link provided on the purchasing site and via the school board agenda.

    Vendors: If you wish to participate in a bid or RFP, please follow the instructions listed under that bid.

    Note: Many of our bids are managed and submitted via an online bid platform.


    Current Bids & RFPs

     

    Bids

     

     

     

    RFPs

Purchasing Staff

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